Why do we use PDF if we cannot edit the documents? Well...the purpose of PDF is for sharing of documents which conserves all formatting so that all other people will see the documents exactly the same way as you, the author, see and want them to see.
If you are not yet clear, let me give you an example. Let's say you created a Word document using Microsoft Word and using the font Calibri, which is the default font in Microsoft Office 2007 and replaces the long-office-standard Times New Roman. You format your document to your likings. Now, you send the document to your recipients who, let's say, don't have the font Calibri. When they open your Word document, because their Word doesn't have Calibri, the application replaces it with another font. Replacing the font is not a very big deal but in most cases, different fonts have different thickness which means they take different horizontal spaces. So, when your mail recipients see your document in another substituted font, chances are that they will not see the document the same way as you want them to see. Problems arise when you have tables and columns in your document, which are affected by the thickness of the font.
This problem is easily solved by PDF. All you need to do is just create a PDF file from your Word document and send the PDF file instead of the Word document to your recipients, then they will all see your document exactly the way you want. All they need is Adobe Acrobat Reader which they can easily download from Adobe website.
Now, how will you create a PDF file? Adobe has expensive software like Adobe Acrobat Professional 7 or Standard 7. But, they are way too expensive and are intended for those large corporations who need to control the permission, security and authenticity of their documents. But, for you as a college student, they are not the right choices. The best choice is the FREE one !!!
You can download PrimoPDF and install it on your computer. It will add a new printer named PrimoPDF, to your system. When you want to create a PDF file, all you need to do is to click Print or press Ctrl + P, which you normally do when you print your documents. Then, instead of your HP or Cannon printer, choose PrimoPDF as printer. Then you can follow on-screen menus to get your PDF file. Because PrimoPDF works as a printer, it can work with any application that simply prints.
I hope you will enjoy the FREE software.
Until then...
Justin
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